Free Local Classifieds in Tallahassee, FL
Search   in
My Location  
> > >

ADMINISTRATIVE ASSISTANT II-SES - 42003478 FOR STATE PERSONNEL

ADMINISTRATIVE ASSISTANT II-SES - 42003478 FOR STATE PERSONNEL


Ad id: 307173710224700
Views: 13
Price
$29,344.38

Apply Online

Requisition No:14613

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II-SES - 42003478 (FOR STATE PERSONNEL SYSTEM EMPLOYEES)

Position Number:42003478

Salary: $29,344.38 - $58,786.86

Posting Closing Date: 07/07/2017

ADMINISTRATIVE ASSISTANT II-SES

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF FOOD SAFETY
DIRECTORS OFFICE

***STATE PERSONNEL SYSTEM OPPORTUNITY--
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED. ***

CONTACT:

Ashley Phillips
3125 Conner Blvd
Tallahassee, FL 32399-1650
(850) 245-5595

MINIMUM REQUIREMENTS:

A bachelor\\\'s degree from an accredited college or university and two (2) years of administrative experience; or

A master\\\'s degree from an accredited college or university can substitute for one (1) year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

***Applicants must complete all fields in the Candidate Profile.Work history, hours
worked and education are required to qualify for this position.Responses to
Qualifying Questions must be verifiable in the Candidate Profile.Resumes and
other documentation can be attached to provide additional information. ***

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

Successful applicants must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Independently performs special administrative assignments, researches background information and prepares reports as assigned. Plans, organizes and manages the overall day-to-day office operation of the director of the Division of Food Safety. Initiates office procedures to improve efficiency in the administrative and clerical operations of the Division and assists Division managers and secretaries in establishing uniform office procedures; keeps abreast of department/division policies and procedures in area of responsibility; interprets and administers policies and procedures within established guidelines; represents the division director in contacts with managers, department personnel, other governmental agencies and the general public regarding division functions and activities; Reviews special projects and requests; collects program data from division managers, evaluates data and recommends action to division managers; and screens referral letters requiring a response from the Commissioner and consumer complaints received through the Division of Consumer Services, assigns to appropriate bureau/division managers, and coordinates the required response.

Receives and screens incoming mail and telephone calls for the division director. Handles written and verbal communications with managers and other department personnel on department and division activities that do not require the division directors personal attention. Reviews records and reports which require action and recommends solutions or courses of action for the division. Organizes and develops material for division directors public speaking engagements and assembles information for reports as directed for staff review and information. Maintains a consistent filing system to be used in the division directors office.

Acts as division travel liaison in charge of approving travel for the division, preparing travel authorizations and reimbursements for managers, tracking travel to ensure that all travel is submitted and approved in a timely manner, drafting/editing mission critical documents, and assisting division staff with any questions they may have pertaining to travel authorizations and vouchers. Responsible for maintaining current information on travel regulations.

Handles administrative duties/functions related to division directors responsibilities as a member of various councils, task forces and professional organizations, such as the conference for Food Protection, the Association of Food and Drug Officials of the Southern States and the Steering Committees/Association of Food and Drug Officials. Assists in conducting administrative activities or activities for the division. Develops agendas, makes all arrangements required for meetings and distributes meeting information to participants and interested parties. Serves as recording secretary for conferences, councils, and task forces that the division director chairs and/or serves as the secretary by taking official minutes and by preparing minutes in final form for distribution. Acts as a team player, including taking on additional tasks to support colleagues and offering to help before being asked. Performs other related duties as may be assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledgeable of state and agency personnel policies and procedures.Skilled in the use of various computer software programs such as, but not limited to, Word, Access, Excel.Ability to communicate effectively orally and in writing

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Apply Online

or contact us at bp+21134134@jobvertise.com

 
 
 
Similar Items
Last Updated on: October 23, 2017
Report Ad
 
 
Contact Poster by Email

Email Poster

CAPTCHA Image
Refresh Image