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Executive Assistant - Lexington

Executive Assistant - Lexington

Ad id: 1405177787968947
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We are in need of an experienced executive administrative personnel to start an 8 week contract assignment as soon as possible. The executive assistant will work in the Nursing Administrative division and will report to the CNO of the medical facility. Schedule is M-F: 8am - 4:30pm. Position Summary: Will provide a variety of advanced administrative, confidential, technical and administrative support to the Chief Nursing Officer ESSENTIAL TASKS: Greet visitors, and/or employees and respond to inquiries, requests for information and provide assistance. Establish and maintain cooperative working relationships with other employees in order to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully. Maintain office files and other appropriate records. Maintain inventory of office & clinical supplies Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc. Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes. Schedule appointments, meetings, send out meeting notices, make travel arrangements, and maintain the department calendar. Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures. Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision. ADDITIONAL DUTIES: Perform other related duties as may be assigned. KNOWLEDGE, SKILLS, and ABILITIES: Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment. Knowledge of business English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation and spelling. Ability to use independent judgment and discretion. Detailed-oriented with skills in proofreading materials and data entry to ensure accuracy. Oral and written skills to convey ideas, facts, and information effectively and accurately to staff, faculty, and the general public. Ability to identify what information is needed by others for effective actions. Ability to maintain confidential and sensitive information. Ability to develop and maintain filing systems. Knowledge of accounting principles. Ability to deal with internal and external customers in a tactful and courteous manner. Ability to devise or adopt office procedures to changing organizational needs. Ability to organize and coordinate functions and tasks, with frequent interruptions. Ability to establish and maintain effective working relationships internally and externally. Well-organized and self-directed. Ability both to take initiative and follow-through. Ability to perform basic mathematic calculations. COMMUNICATION SKILLS: Communicate to convey or exchange general work-related information or service to internal or external customers. DECISION-MAKING and ANALYTICAL SKILLS: Requires limited decision-making Perform clerical or manual duties Adhere to department policies, procedures, and practices. Perform job duties in a safe and efficient manner. EQUIPMENT/SOFTWARE: Use office machines such as telephones, copiers, fax machines, or 10-key calculators Proficient in computer programs utilized which include electronic mail, Windows, Word, Excel and Outlook. PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. EDUCATION, EXPERIENCE, and LICENSES/CERTIFICATIONS: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.) A High School Diploma or GED Two years full-time administrative support experience; four years preferred Hourly compensation: Negotiable Company Description: Express Employment Professionals has helped companies in West Palm Beach find good people since 1994. We were proud to be part of receiving the INAVERO \\\"Best in Staffing\\\" Award for the sixth straight year! We work with companies large and small, but only the region's best employers and we NEVER charge a fee to our candidates.


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Last Updated on: January 23, 2018
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