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Administrative Assistant Wanted In Brownsville

Administrative Assistant Wanted In Brownsville

Ad id: 1412175035193271
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Date listed 2 months ago
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FLSA: Non-ExemptCategory: ClericalPosition Length: Full-timeJob Summary Responsible for providing administrative-level secretarial and clerical service to students, faculty, andstaff; performing a variety of clerical and administrative support for programs, departments, and other offices; filing and maintainingofficial college records; and communicating new and/or changes in procedures. Essential Duties and Responsibilities Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers. Plansconferences. Composes notices, minutes, and resolutions. Acts as custodian of college documents and records.Directs preparation and filing of legal documents with government agencies to conform to statutes. Schedules appointments,gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs otheradministrative and clerical duties. Works with word processing, spreadsheet and database software to complete administrativetasks. Composes and types routine correspondence and prepares materials for special events such as invitations, guest lists, RSVPs,programs, etc. Files correspondence and other records. Answers telephone and gives information to callers or routes callto appropriate official and places outgoing calls. Schedules appointments and makes changes to calendar as necessary.Greets visitors, ascertains nature of business, and directs visitors to appropriate person. Arranges travel schedule andreservations. Compiles and types statistical and budget related reports, maintains related databases and enters new data.Schedules room reservations, meetings and records minutes of staff meetings and makes copies of correspondence or other printedmaterials. Accesses, inputs and retrieves information from computer. Prepares outgoing mail. Produces informationby transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Orders and stocksoffice supplies as necessary and processes purchase of such items. Processes a variety of documents, forms and files.Handles sensitive and extensive confidential information. Attends the workplace regularly, reports to work punctually andfollows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance withcollege standards, policies and guidelines. Promotes positive morale and teamwork within the functional unit and providesexceptional customer service to students, faculty and the community. Uses interpersonal skills and makes sound judgments to decidehow duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers.Completes all required training and professional development sessions sponsored by Texas Southmost College (TSC). Supports the values and institutional goals as defined in the College\'s Strategic Plan. Assistswith the process for systematic review and evaluation of the planning unit per the model adopted by the college, including the developmentand monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans. Working hoursmay include evenings, holidays or weekends depending on deadline requirements and special events. Performs duties andresponsibilities within a high-tech all-digital environment. Performs other duties as assigned. RequiredKnowledge and Skills To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.The requirements listed below are representative of the knowledge, skill, and/or ability required. Special knowledge or skillspertinent to the needs of the office. Ability to grasp concepts and procedures quickly. Strong detail orientation andability to multi-task with little direct supervision. Strong judgment, decisiveness, and interpersonal skills to work effectivelywith employees at all levels of the organization. Ability to work under pressure with multiple interruptions and meetdeadlines. Cooperation team player in a diverse working environment. Ability to thrive in a fast-paced, customer-serviceoriented collaborative team environment. Excellent customer service skills and interpersonal skills. Excellent oral andwritten communication skills. Ability to handle sensitive and extensive confidential data. Problem solving skills and theability to lead, instruct, handle a large variety of details and to work with all levels of organization. Proficient in the use ofe-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generatereports, and communicate with others. High level of energy and good sense of humor with the capacity for extraordinary time andeffort demands. Required Education and Experience To perform this job successfully, an individual must beable to perform each essential duty satisfactorily. The requirements listed below are representative of the education and experiencerequired. Associate\'s degree or 60 college hours from a regionally accredited college or university. Two (2) years ofprogressive office experience as a secretary or equivalent. Experience with accounts payable and purchasing. Experiencewith proposals, agreements, and budget management. Preferred Education and Experience Bachelor\'s degreefrom a regionally accredited college or university. Four (4) years or more of progressive office experience as a secretary orequivalent. Physical Demands The physical demands described here are representative of those that must be metby an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. Theemployee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms;climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distancevision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment Thework environment characteristics described here are representative of those an employee encounters while performing the essential functionsof this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Whileperforming the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk ofelectrical shock. The noise level in the work environment is usually moderate. Notes: The duties listed are intended only asillustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them fromthe position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employmentagreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of thejob change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties andresponsibilities. Posting Number: 2017734TSCOpen Date: 12/11/2017Open Until Filled: YesSpecial Instructions Summary Please note: Official transcripts are only required if recommended for hire.Official transcripts shall be sent directly from the issuing institution to the College District\'s Office of Human Resources and mustinclude documentation of all credit earned, including the education requirements that specifically qualifies the applicant for the position.The address to send all transcripts is: Texas Southmost CollegeOffice of Human Resources 80 Fort Brown, Tandy 105 Brownsville, Texas 78520 For eTranscripts please use email address: The College District recognizes equivalent credits and degrees earned from foreignuniversities. The equivalency shall be determined by translation and evaluation from a member of the National Association of CredentialEvaluation Services (NACES). For more information please visit: For more details: Texas Southmost CollegeEmail:

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Last Updated on: February 21, 2018
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